ICT508 INFORMATION TECHNOLOGY
PROJECT MANAGEMENT
SEMESTER 1 2020 - THEORY EXAM
DURATION:  | 3 hours.
EXAMINATION AIDS:
  | This is an Open Book exam conducted at a place of convenience for the student.PROVIDED BY THE UNIVERSITY:
 The Examination paper will be visible for download through the LMS at the notified
examination start time. Additionally, a copy of the examination paper will also be
forwarded to each student by email around, the start time of the examination. This
emailed version will provide a backup if students are not able to download the paper.
PROVIDED BY THE CANDIDATE:
 A reliable computer with a contemporary working copy of Microsoft Word installed
(this will be essential to complete the exam).
 A reliable internet connection, to download and receive by email the examination paper
and to upload and/or submit by email the completed examination paper, before the
deadline.
 A reliable calculator to conduct the required calculations.
 Appropriate notes, as required to complete the test questions effectively.
EXAMINATION INSTRUCTIONS:
 Type your name and student number in the appropriate cells at the top of this page.
 This exam contains five (5) questions, which add up to a total of 100%. The final mark
will be scaled to equate to a maximum of 35% of the total marks for the unit.
 Candidates should attempt ALL questions.
 Type your answers into the table cells provided for each question.
 If you have the time, spell and grammar check as well as proofread your content. The
quality of spelling and grammar will influence your results.
 Complete the examination and upload the completed document before the defined
deadline. You will be penalised 5% for every 10 minutes (or part thereof) that the
completed exam is submitted after the deadline. If you do not think you can upload
your completed exam before the deadline, email the document as an attachment to
[email protected] before the submission deadline. Then upload your
completed exam into the LMS as soon as possible after that. In this case, the version
that will be marked is the one that is emailed.
Page 1
ICT508 IT Project Management Final Examination
Semester 1 2020
SCENARIO
(This page contains the same material provided on the last page in the Exam Preparation &
Pre-Reading document, which is available under Topic 12 in the LMS.)
EdMedia International Pty Ltd (EdMI) is proceeding with the EduStream project. You are the
Project Manager. The other elements of this scenario comply with the information provided
in the Assignment 1 and Assignment 2 materials, as well as other Topic-related content.
Because of your good management, the project timeline is progressing, as illustrated in Figure
1. The events covered in these exam questions are taking place during the period in the
middle of October 2020 (which is highlighted by the red hatched area shown in the timeline).
Figure 1: EduStream Project Timeline - Overview
All of the questions in this exam paper refer to this scenario. Where specifically requested,
refer to the scenario. This includes any question that requires you to include ‘apply’ within
the define, explain, apply framework or when required to help you assess a situation. This
includes Questions 1.ii), 3.ii), 4.ii).b. and 5.ii).
Where any information appears to be missing or incomplete, state your assumptions in
your answers.
The exam questions begin on the following page
Page 1
ICT508 IT Project Management Final Examination
Semester 1 2020
Question 1 Total Marks: 15 Marks
It is early afternoon, and you are answering emails. You have received an email from
a senior member of the Board. He has asked you to please explain what you meant by
the Process Groups within PMBoK, which you mentioned during the last meeting.
He has specifically asked that you keep this short and he is happy if you just provide
clear and understandable dot-point information that provides appropriate knowledge,
which would explain this to a novice. He has also explained that he knows you are
busy, so he has stated that you should spend no more than about 20 minutes on the
response.
Utilising the Define, Explain and Apply approach:
i)
ii)  | Define and Explain the five PMBoK Process Groups; and
For one of the Knowledge Areas (e.g. Scope Management, Cost Management,etc.), provide practical insights into how the Process Groups should be applied
during the EduStream project lifecycle, to coordinate the project activities. For
example, in relation to your selected Knowledge Area, list practical activities
that you would implement during the various phases (e.g. Initiation, Planning,
Execution, etc.).
Type your response into the following cell.
 The five PMBok process groups are defined as the activities which are
defined by various knowledge areas through the lifecycle of whole project.
The five PMBok includes:
1. Initiation: The procedures are utilized to start the task or phase of one
project. Important activities led in this includes, cautiously characterizing
and dissecting the work, and getting authorisation and permission for the
undertaking or stage, taking care of the needs of the stakeholders.
2. Planning: In planning, the point by point arrangements are done for the
execution of the project which is approved. It involves various
documents, to determine guarantee that the key parts of the program can
be executed viably. The documents includes: Project Management Plan,
Communications management plan, Quality management plan, Risk
Management Plan, Scope Management Plan and various other
documents.
3. Executing: When the undertaking is prepared to continue, the Project
Manager will start a scope of procedures that will encourage the
execution of the necessary errands. These assignments focus on giving
the objectives and deliverables of the project. Moreover, different
archives and data sets are made, according to the requirements which
incorporate work execution information, execution evaluations, venture
reports, etc.
4. Control and management: In order to guarantee, the key objectives and
procedures in the task lifecycle are overseen adequately, a scope of
checking and control techniques are executed. The controlling and